Sr. Administrative Assistant - Central Issues Department (Supply Chain) - Full-Time

  • Job Reference: 425084985-2
  • Date Posted: 17 November 2021
  • Recruiter: Cedars-Sinai Medical Center (Los Angeles)
  • Location: Los Angeles, California
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent

Job Description

Consider this great opportunity to advance your career, we want to learn more about you!

Cedars-Sinai is a national leader in providing high-quality, patient-centered healthcare encompassing primary care as well as niche medicine and conducting research that leads to lifesaving discoveries and innovations. Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards in quality and innovation in patient care, research, teaching, and community service.

Today, Cedars-Sinai is widely known for its national leadership in redefining healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare globally by developing new approaches to treatment and educating tomorrow's physicians and other health professionals. At the same time, Cedars-Sinai demonstrates a longstanding dedication to strengthening the Los Angeles community through multifaceted programs that improve the health of its most vulnerable residents.

As a Sr. Administrative Assistant, you will work closely with the Associate Director of the Supply Chain Operations department. This role will be responsible for a broad range of clerical, administrative and general office activities. The incumbent must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, function, and underlying management structure of the department and of the larger Health System.

Primary Duties and Responsibilities:

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
• Distributes and disseminates information within the department and/or unit.
• Orders supplies and arranges for equipment maintenance.
• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
• Establishes and maintains an internal filing system.
• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within
the department and or unit.

Education Requirements:
  • High School Diploma or GED, required.

  • Bachelor's Degree, preferred.

Experience and Skill Set:
  • Minimum 2 years office and administrative experience, required.

  • Ability to handle multiple demands and/or manage complex and competing priorities.

  • Ability to work within tight timeframes and meet strict deadlines.

  • Ability to demonstrate time management and priority setting skills.

  • Ability to establish good rapport with inter-departmental stakeholders such as peers, Faculty as well as external clients.

  • Demonstrated proficiency with Microsoft Office Suite.

  • Working Title: Sr. Administrative Assistant - Central Issues Department (Supply Chain) - Full-Time
  • Department: Central Issues
  • Business Entity: Clinical & Support Services
  • City: Los Angeles
  • Job Category: Administrative
  • Job Specialty: Administrative
  • Position Type: Full-time
  • Shift Length: 8 hour shift
  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.