Staff Accountant

  • Job Reference: 425085831-2
  • Date Posted: 17 November 2021
  • Recruiter: Crisis Services
  • Location: Buffalo, New York
  • Remote Working: Some remote working possible
  • Salary: On Application
  • Sector: Accounting
  • Job Type: Permanent

Job Description

JOB TITLE: Staff Accountant

Department: Fiscal

Reporting Manager: Chief Financial Officer

Position Status: Part-Time

Schedule: 30 hours/week (Onsite, some remote work possible)

Classification Level: Non-Exempt

Revised: July 2021

POSITION SUMMARY: The Staff Accountant works closely with the Senior Accountant to manage the Agency's, weekly accounts payable, grant billing, and related financial reporting. Accounts payable includes all vendor management and AP processing. Grant billing includes the invoicing of funders, as well as budget preparation, RFP submission and other funder requests. This position will also provide additional support to the Senior Accountant and CFO by assisting with various audits, and completing other ad hoc projects.

Essential Functions of the Position Include, But Are Not Limited to:

Primary Responsibilities:

Accounts Payable

* Processing of vendor invoices and employee reimbursements insuring that appropriate supporting documentation is provided for accurate grant accounting
* Record direct debits to bank account and reoccurring payments
* Managing vendor relations
* Ensure compliance with contracts and renewal schedule
* Manage the Agency's equipment listing and purchase schedule

Grant Management

* Maintain knowledge of spending rules and guidelines of various grants from federal, state, county and other funders
* Coordinate filing of required documents with funder in a timely manner
* Assist Senior Accountant in developing budgets and fiscal narratives insuring that consistent basis is used
* Review Direct Allocation Methodologies with Senior Accountant/Chief Financial Officer, Grant Biller and Directors as needed
* Review spending projections with Senior Accountant/program staff as needed
* Prepare vouchers and cost reports associated with grant billing
* Assist Senior Accountant with grant renewal applications/RFPs

Additional Responsibilities

* Assist with annual financial statements and funder audits as needed
* Back up employee for payroll process (emergency only, with assistance of Sr. Accountant)

Position Qualifications:

* EDUCATION: Minimum Bachelor's degree in Accounting or Finance
* EXPERIENCE: Minimum one year of experience, with public accounting or not-for-profit experience preferred. Knowledge and experience with accounting software, and Microsoft office products (Excel, Outlook)

SKILLS:

* Possess strong knowledge of payroll related processes/issues and financial statements including, but not limited to, expense allocations, disability, family medical leave, union contract, policy and procedures, worker's compensation, pension and health benefit bills
* Excellent excel skills
* Demonstrate high level of professionalism and confidentiality of staff information and business property.
* Understanding and adaptability of payroll related challenges
* Ability to collaborate with Fiscal team members to achieve the department's goals, objectives and strategic direction
* Must be able to exercise sound judgment, manage multiple tasks, and establish priorities in a rapidly changing and fast-paced environment. Must be able to set goals and create timelines for implementation
* Grant accounting experience a plus

Position Requirements and Working Conditions:

Physical Activities

Check all that apply

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Ascending or descending stairs and the like.

O

Remaining in a stationary position, often standing or sitting for prolonged periods.

C

Moving about to accomplish tasks.

O

Communicating with others to exchange information.

C

Repeating motions that may include the wrists, hands and/or fingers.

C

Travel to meet with various stakeholders.

O

Assess risk, detect risk factors for site safety purposes through being aware of

surrounding environment, individuals, noises, observations, etc.

O

Environmental Conditions

Check all that apply

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Low temperatures.

N

High temperatures.

N

Outdoor elements such as precipitation and wind.

N

Noisy environments.

O

Hazardous conditions.

N

Poor ventilation.

N

Small and/or enclosed spaces.

N

No adverse environmental conditions expected.

C

Physical Demands

Check only one

Frequency

(N)Never, (O)Occasionally or

(C)Constantly

Sedentary work that primarily involves sitting/standing.

C

Light work that includes moving objects up to 20 pounds.

O

Medium work that includes moving objects up to 50 pounds.

N

Heavy work that includes moving objects up to 100 pounds or more.

N